Dear …,
Please find attached the necessary forms to proceed with the IRC/ERC update for your Company:
Each file includes a machine-translated version for your convenience.
Kindly review the forms, print two (2) copies of each Vietnamese version, and sign + stamp them.
(Please print one-sided and use blue ink to sign above the full names.)
The following forms require signatures only (no company stamp needed) from …:
For ERC:
- Decision _ VIE
- Meeting minutes _ VIE
For IRC:
- Commitment letter of No land use right Cert in VN_VIE
- POA from Investor for IRC procedure
All remaining forms require both signatures and the company stamp of the VN Company.
If any clarification is needed on where to apply the stamp, please don’t hesitate to reach out.
Additional Notes
- Do not write the date on the forms — we will complete the date fields upon submission to the Vietnamese authorities.
- Please also provide the original or notarized copy of the Office Rental Contract, including all relevant appendices (if any); And 2 notarized copies each of the IRC and ERC (notarized recently within 6 months)
- Once documents are ready, kindly email scanned copies to us first. After confirmation, you may then courier the original documents to our office.
Additional reminders:
- Please kindly fill in all the required information in the highlighted sections (in yellow) of the two investment reports: Form A.I.12 and Form 15 before signing and stamping.
- Please also ensure that your company has completed the submission of all required investment reports on the FDI system (https://fdi.gov.vn); And the periodic reports in Form 13 and Form 17.
Should you have any questions or require further assistance, please do not hesitate to contact us.
We look forward to your response.
Thank you, and best regards,
Email sample by Virtual Assistant Vietnam